Thursday, October 6, 2016

Need to Save Documents on Campus? Check this out first!

Earlier this year, all currently registered students here at CCC were notified of a new resource available to them.  Students can download Office 365 for free. As a student, you can download up to five copies of Microsoft Office on compatible devices of your choosing. This goes hand in hand with the campus's move to MS Office 2013 back in the spring.

Office 365 and 2013 make a powerful combination, giving students many new tools, including a new option for saving school work.  MS Office includes OneDrive, a cloud-based storage system, similar to Google Docs.  OneDrive means students can save documents they created on campus or at home, and then access them anywhere with an Internet connection.

Of course, with anything new, there is a learning curve, and the potential for problems.  Many students have come to library staff requesting assistance because they've created documents, saved them, gone back to retrieve them, and the work is not there.  Where did it go?  It's hard to say without seeing the saving process, so I would like to share some information that should help to prevent issues like this in the future

Here's our suggestion:  Right after logging into a computer, go to the Douglas Library home page and click on the link at the bottom of the page to Access MS Office 365.  A browser window will open, and you will encounter an Office 365 login screen.  Type your CCC email and password and click Sign in.  If asked, select school account.  Now, when going through the "save" process, you should see OneDrive - Clinton Community College as an option.  This is the one to use. 

For more information or if you need assistance visit the Using Office Online in OneDrive page. If you cannot log into OneDrive, email the IT Coordinator, who will investigate the issue and then respond once resolved.  

Lastly, please DO NOT SAVE to ‘Documents or Desktop' on the computers on campus.  Because campus computers for public use are "frozen" to prevent damage due to viruses and malicious software, anything saved to the computer (C: drive, Desktop, Documents, Pictures, etc.) will be permanently erased once you log off or power down the PC.     
For more information about Office 365, Microsoft Office 2013, or OneDrive, please visit the CCC IT website of Commonly Asked Questions, or the Office 365 Learning Center website. 

No comments:

Post a Comment

Note: Only a member of this blog may post a comment.